JOB DETAILS

This position will coordinate and perform aspects of marketing and proposal management for the organization. This role is responsible for working with a team of professionals with a focus on project leads, managing proposal, project, and client data. This will include refining and maintaining processes and procedures in direct support of the business development and marketing effort as well as providing varied administrative support services and office management duties. Candidate should be a responsible,

self-motivated, and efficient individual who is detail oriented with good work ethic. Prior experience and

knowledge of the A/E industry is preferred.

ESSENTIAL FUNCTIONS

• Manage the RFP/RFQ/Fee Proposal process and provide content and development support to produce

high-quality, responsive deliverables in collaboration with technical staff.

• Responsible for the production, editing and proofing of RFP/RFQ/Letters of Interest responses,

presentations, articles, posts, and other materials.

• Manage and maintain current and accurate data within company database.
• Prepare standard and ad hoc reports to inform and assess.
• Assure data is current for project pages and professional resumes.
• Maintain and organize all digital marketing records including media articles, project photography, project pages, firm bios, resumes, client lists, and award records.
• Provide proofreading and editing support for external documents.
• Communicates with supervisor for project guidance and status.
• Provides general clerical assistance as needed for all staff.
• Reviews job file data on a scheduled and as-needed basis for accuracy and consistency.

• Assists Business Development & Marketing with collateral design as well as proposal preparation in

Adobe InDesign, QA/QC on reports, document reviews.

• Routinely communicates with employees (all offices), clients, and vendors
• Ensures client contract/agreement has been completed for each job and signed copy is filed accordingly.
• Maintains a professional demeanor at all times
• Performs other incidental and related duties as required and assigned
• Occasionally travels to branch offices

KNOWLEDGE, SKILLS, & ABILITIES

• Microsoft Office - Word, Excel, Power Point, Outlook
• Adobe Creative Suite - with particular skills in InDesign, Illustrator, and Photoshop.
• Adobe Acrobat Pro
• General database knowledge: ability to manage and associate data (prior experience in a CRM

database is a plus)

• Excellent communication skills, both written and oral
• Ability to enter data accurately, review and edit documents for proper grammar
• Ability to complete work thoroughly and in a timely manner.
• Must be a self-starter.
• Candidates must be capable of self-sufficiency and working on all aspects of projects.
• Valid driver's license.

EDUCATION AND EXPERIENCE

• College Degree in Marketing, Communications, Graphic Design, Business Administration or
• At least 5 years of direct, relevant experience in proposal drafting and client database management

duties within the A/E industry.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk or hear; sit; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 25 pounds, and infrequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

MARKETING AND PROPOSAL COORDINATOR (cont'd)

KNOWLEDGE, SKILLS, & ABILITIES

• Microsoft Office - Word, Excel, Power Point, Outlook
• Adobe Creative Suite - with particular skills in InDesign, Illustrator, and Photoshop.
• Adobe Acrobat Pro
• General database knowledge: ability to manage and associate data (prior experience in a CRM

database is a plus)

• Excellent communication skills, both written and oral
• Ability to enter data accurately, review and edit documents for proper grammar
• Ability to complete work thoroughly and in a timely manner.
• Must be a self-starter.
• Candidates must be capable of self-sufficiency and working on all aspects of projects.
• Valid driver's license.

EDUCATION AND EXPERIENCE

• College Degree in Marketing, Communications, Graphic Design, Business Administration or
• At least 5 years of direct, relevant experience in proposal drafting and client database management

duties within the A/E industry.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk or hear; sit; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 25 pounds, and infrequently lift and/or move up to 50 pounds. Specific vision abilities required